> ## Documentation Index
> Fetch the complete documentation index at: https://docs.antsfield.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Managing stock

> Set opening balances, adjust on-hand quantities, and view stock across locations.

Stock in Retrac is always tracked **per item, per location**. Catalog fields (SKU, description, cost) live on the item; quantities live in **inventory balances** that update through adjustments and transfers.

## Opening stock

When you **create a new item**, you can enter an **Opening quantity** in the add-item modal. Retrac records this as an `opening` movement at the location selected in the inventory header.

If you skip opening quantity, the item starts at **zero** at every location until you adjust stock.

## Adjust stock

Use adjustments when physical counts change — after a stocktake, receiving goods, or correcting a mistake.

1. On **Inventory**, open the item's **⋯** menu.
2. Choose **Adjust stock**.
3. Select the **location**.
4. Enter the new **on-hand quantity** (not a delta — the total count you want at that location).
5. Optionally add a **note** (e.g. "Annual stocktake").
6. Save.

Retrac writes an adjustment movement to the ledger and updates the balance immediately.

<Tip>
  Adjust stock when you know the absolute count. Use **Transfers** when stock moves from one location to another — that keeps the audit trail accurate.
</Tip>

## View stock across locations

From the item **⋯** menu, choose **Locations** to see on-hand quantity at every location in one view. This is helpful when deciding where to transfer from or when reconciling totals.

## How stock changes

| Action                     | Effect on balances                      | Recorded in movements                        |
| -------------------------- | --------------------------------------- | -------------------------------------------- |
| Opening quantity on create | Sets quantity at one location           | `opening`                                    |
| Adjust stock               | Sets quantity at one location           | `adjustment_plus` or `adjustment_minus`      |
| Transfer                   | Decreases source, increases destination | `transfer_out` + `transfer_in`               |
| Revert transfer (owner)    | Restores pre-transfer quantities        | `transfer_revert_out` + `transfer_revert_in` |

View the full history under **Inventory → Movements**.

## Location-scoped access

If you are a **member** with restricted location access, you only see and edit stock at locations assigned to you. Owners always have full access. See [Team & members](/dashboard/team/introduction).

## Common scenarios

### New product arrives at the warehouse

1. Create the item (or confirm it already exists).
2. Select the warehouse in the location dropdown.
3. **Adjust stock** to the received quantity, with a note like "PO #1234 receipt".

### Stocktake found a discrepancy

1. Select the location you counted.
2. For each item, **Adjust stock** to the counted on-hand quantity.

### Moving stock to another site

Do **not** only adjust both locations manually — use a **Transfer** so the ledger shows the movement between sites. See [Transfers](/dashboard/transfers/introduction).