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Stock in Antsfield is always tracked per item, per location. Catalog fields (SKU, description, cost) live on the item; quantities live in inventory balances that update through adjustments and transfers.

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Opening stock

When you create a new item, you can enter an Opening quantity in the add-item modal. Antsfield records this as an opening movement at the location selected in the inventory header. If you skip opening quantity, the item starts at zero at every location until you adjust stock.

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Receive stock

Use Receive when a delivery arrives and you want to add quantities to many items at once. Each line is a quantity added to the current on-hand count at one location. It does not replace the count.
  1. On Inventory, choose the location in the header.
  2. Choose Receive (next to Add item on desktop, or in the bottom bar on a phone). You can also select items first and choose Receive, or open ⋯ → Import items → Receive stock.
  3. Search for catalog items, paste a SKU and quantity list, or add a New item if the SKU is not in the catalog yet.
  4. Enter Qty received for each line. The row shows the current on-hand and the count after this delivery.
  5. Optionally add a supplier, a note (such as a PO number), and — if you can edit cost — update the item cost.
  6. Choose Receive N units.
Antsfield posts one receipt (RCP_…) and a receipt movement per line. You need permission to adjust stock at that location. Creating a new SKU in the same receipt also requires permission to create items. Drivers can receive known items. Warehouse members can receive and add new items. Receipts are available on every plan; new SKUs still count toward your item limit. Lists larger than 100 lines belong in CSV import. Voiding a receipt removes the quantities it added. Void fails if any line no longer has enough on-hand because that stock was already issued or transferred.

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Adjust stock

Use adjustments when you know the absolute count — after a stocktake, or to correct a mistake.
  1. On Inventory, open the item’s ⋯ menu.
  2. Choose Adjust stock.
  3. Select the location.
  4. Enter the new on-hand quantity (not a delta — the total count you want at that location).
  5. Optionally add a note (e.g. “Annual stocktake”).
  6. Save.
Antsfield writes an adjustment movement to the ledger and updates the balance immediately.
Receive stock when a delivery adds units. Adjust stock when you know the absolute count. Use Transfers when stock moves from one location to another.

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View stock across locations

From the item ⋯ menu, choose Locations to see on-hand quantity at every location in one view. This is helpful when deciding where to transfer from or when reconciling totals.

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How stock changes

View the full history under Inventory → Movements.

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Location-scoped access

If you are a member with restricted location access, you only see and edit stock at locations assigned to you. Owners always have full access. See Team & members.

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Common scenarios

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A delivery arrives at the warehouse

  1. Select the warehouse in the location dropdown.
  2. Choose Receive.
  3. Add each item and the quantity on the packing list. If a SKU is new, add it as a New item in the same receipt.
  4. Save. The activity ledger shows a Received row and the receipt number (RCP_…) for each line.
CSV import still creates new items only. It skips SKUs that already exist, so it is the path for a spreadsheet migration, not for receiving a delivery of known products.

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Stocktake found a discrepancy

  1. Select the location you counted.
  2. For each item, Adjust stock to the counted on-hand quantity.

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Moving stock to another site

Do not only adjust both locations manually — use a Transfer so the ledger shows the movement between sites. See Transfers.